Informal Meeting Agenda Templates (9 Free Templates)

Posted on April 11, 2018


An informal meeting is such a meeting which is not heavily planned and less regulated than a formal business meeting. Usually it lacks many of the prominent features of a formal business meeting, such as minutes, a chairperson and a set agenda to carried out. These informal meetings are rather set to take place in a casual place, like at a restaurant or a coffee shop, or at one of the participant’s desks, and do not take place in a boardroom where formal meeting take place. The aim of conducting an informal meeting is to discuss problems faced which don’t have a proper place in a formal meeting. It could be designed to make one of the participants feel more comfortable, easy and informal and freer to speak out their heart and mind which do not usually happen in a formal meeting. The informal allow participants to meet with a level of easiness, comfortable and they feel free to talk each other without any formality. There are no formal demands and needs for informal meetings, this is the reason informal meetings are easily arranged than formal meeting. More things can be discussed in informal meetings, because there is no demand to stick to a formal agenda like that of formal meetings.

Although, some decisions cannot be taken at informal meetings, because it is their requirement to be put to a larger group of people at a formal meeting because of some legal restrictions. Informal meetings can be a good way for managers to meet with their staff who feel hesitated to speak put in the formal meeting for their issues that they face within the organization or during work. It allows the lower level staff to be easily able to share their own ideas which can be proved very helpful for improving the performance and the efficiency of an organization. The informal meeting also assists the organization by allowing its employees to share thoughts and ideas which probably have not fully developed so far and if the topic is an unsuitable topic to be discussed out at a formal meeting. They are able to discuss these ideas before presenting those ideas formally in a business meeting.

One should gather all the information before inviting the employee to discuss particular things in an informal meeting Identify specific examples to draw upon within the meeting that may include the details of conduct or issues or growth and performance for which a private location should be selected and should be provided proper time to discuss out or explain the problems being faced the organization or the employee. The organizer of the informal meeting should also be notifying the employee of informal meeting that could be done by face to face communications or by making a phone call or sending an email. The next thing one should ponder is to briefly identify what he needs to discuss at the informal business meeting. The informal meetings are also helpful in discussing a specific concern freely without any formality and proper regulations.

Check out these free meeting agenda templates to assist your task.

Project Meeting Agenda template

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annual meeting agenda template

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Sales Meeting Agenda Template

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Strategic Meeting Agenda Template

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casual meeting agenda template

Click here to download this casual meeting agenda template

Effective Meeting Agenda Guide

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Meeting Agenda template 01

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Informal Meeting Agenda Template

Click here to download this Informal Meeting Agenda Template

Basic Meeting Agenda

Click here to download this Basic Meeting Agenda